Oakstead is represented by a homeowner’s association (HOA). The HOA is responsible for the enforcement of the covenants and deed restrictions, as governed by the adopted by-laws. The services provided are:
– Administrative
– Financial
– Architectural reviews
– Enforcement activities
– Legal
– Insurance provision
The Association contracts with an association management company to provide property management services and handle the day-to-day affairs of the Association. If you should have any questions, please contact Greenacre Properties Inc. at 1-813-600-1100.
Note: After nearly 20 years with Associa Gulf Coast an extensive search was conducted to find a new management company. Through a thorough and time-consuming process, Greenacre Properties Inc. was selected as our new management company and took over effective 1 March 2023. If you didn’t get a welcome letter from Greenacre Properties, please reach out to Jolene Miller (JMiller@greenacre.com) to get the information. Thanks!
Administrative Functions
- Assist homeowners regarding questions and issues
- Track activity within the Association (phone calls, complaints, violations, etc.)
- Collect, sort, and distribute mail as necessary
- Assist Board with enforcing the Declarations, Covenants, and By-Laws
- Collect ARC Request forms and deliver them to ARC Committee for approval
- Maintain thorough communications with Board members
- Maintain and provide access to association records
Financial Services
- Bill, collect and deposit dues and assessments
- Send delinquent notices/submit to the Board statement of delinquent accounts
- Coordinate collection actions when directed by the Board
- Pay all vendors and bills as provided in the budget or approved by Board
- Prepare quarterly or monthly operating statements
- Prepare all necessary tax reports
- Assist the Board in preparing annual budgets
Attend Monthly & Annual HOA Meetings
- Assist in preparations for homeowners meetings and attend them
- Provide expense, inspection, financial, etc reports to the board
- Distribute pertinent information to owners as agreed upon
Supervise Maintenance of Common Areas & Covenant Enforcement
- Inspections of the common areas
- Tag & log violations within the community
- Assist in drafting bid specifications for work to be done
- Negotiate contracts on behalf of the HOA